VESPER — Operations Portal VESPER Operations Portal Select your role to enter — each team member sees their own workspace. Internal · The Vesper · 25 Kent Avenue, Brooklyn VESPER Operations Foundation Intelligence ◇ Command Center ☰ My Shift ▦ Events ♢ Clients ✦ Planning ✉ Messages Operational Intelligence ☷ Staffing ❦ Kitchen & Cost ❧ Vendors Project Intelligence $ Project P&L Performance Intelligence ◹ Team Performance Company Intelligence ✶ VESPER AI Administration ⚙ Roles & Permissions Command Center Today · The Vesper 100+ events / yr Switch role — — — Leadership Command Center Every event, every venue, one view — with margin visible before you approve. Upcoming Events 14 Next 90 days Revenue · This Month $612K 9 events booked Avg Event Margin 37% Target 35% Venue Utilization 71% Vesper + Rooftop Needs your attention ▲ FDNY Awards Night — projected margin 31%, below your 35% target. Food & labor running high for 240 guests. Review P&L → ● Celine & Jonah — planning on track, margin 38%, final payment due Sep 17. No action needed. Planning Command Center Your events, what's missing, and what's coming up — without digging through email. Active Events 8 In planning Missing Info 3 Need follow-up Payments Due 2 This month New Messages 5 From clients Needs your attention ▲ Celine & Jonah — DJ, videographer & saxophonist still not added. Nudge the couple before the 2-month mark. ● Celine & Jonah — menu & design complete, BEO auto-generated. Open event → Operations Command Center This week's events, the crew they need, and vendor confirmations — all in one place. Events This Week 3 Across both venues Crew to Confirm 27 Call sheets pending Vendor Arrivals 11 Need coordination Setup Crews 3 Scheduled Needs your attention ● Celine & Jonah — staffing recommendation ready: 22 servers, 5 bartenders. Review & send call sheets → Kitchen Command Center Upcoming events to prep, BEOs to review, and your cost targets per event. Events to Prep 3 Next 10 days BEOs to Review 2 Menus to confirm Food Cost Target $16K Celine & Jonah On Budget Yes Within target Needs your attention ● Celine & Jonah — Signature menu confirmed, cost baseline ready from prior invoices. Open kitchen view → Design Command Center Events in design, floor plans to finalize, and the decor details per couple. In Design 6 Active Floor Plans 2 To finalize Palettes Set 5 Confirmed Walkthroughs 1 This week Needs your attention ● Celine & Jonah — moody & romantic palette locked (wine, greens, soft pink). Floor plan ready for 220. Open event → Calendar Events All events across both venues. Click an event to open its full record and BEO. Event Date Venue Guests Stage Margin Celine & Jonah Oct 17, 2026 The Vesper 220 Planning 38% FDNY Awards Night Sep 26, 2026 Rooftop 240 Planning 31% Latino Business Summit Sep 12, 2026 Rooftop 150 Confirmed 34% Erica & Matt Nov 8, 2026 The Vesper 200 Deposit — May & Mark May 30, 2026 The Vesper 180 Completed 41% Events · Detail Celine & Jonah Banquet Event Order Saturday, October 17, 2026 · The Vesper · 220 guests Planner: Darina · Designer: Marielle · Ops: Nick ↳ Received from Client Portal Export BEO PDF Timeline Guest entry 4:30 PM Ceremony · Chuppah 5:30 PM Cocktail hour · Rooftop 6:00 PM Reception & first dance 7:00 PM Main course 7:35 PM Late-night send-off 11:00 PM Menu & Bar Tier Signature · $200/guest Stations Meze · Raw bar · Plated Bar Full bar · $70/guest Enhancements Raw bar · Dressing room Allergies & Special Notes Table 8 Vegetarian (2) Table 9 Pescatarian (1) Marchetti table Shellfish allergy Access 1 high chair · 1 wheelchair Vendors Florist · Petal & Vine 1:00 PM Photographer · Emma Cleary 2:00 PM DJ To be added Videographer To be added Project Intelligence Per-Event P&L Celine & Jonah — see the margin before you approve, and set the targets the team has to beat. Choose event The Vesper Planning · estimate Margin — Gross margin · target 35% 0% ▲ target 35% 60% ✓ Above target — approved to proceed Set the targets Food spend cap $16,000 Guest count (drives labor) 220 Set the ceiling and let the team beat it. "You can only spend $X on food and $Y on labor to make this event happen." P&L Statement Contracted revenue All-inclusive, ex-tax — Food cost — Beverage cost — Front-of-house labor — Back-of-house labor — Floral, decor & rentals — Equipment & AV — Overhead allocation — Gross margin — — Per-venue roll-up Venue Events (YTD) Avg Guests Avg Margin Trend The Vesper · Luxury 58 205 37% ↑ stable Rooftop · Brooklyn 42 165 33% ↓ cost pressure Operations Staffing Engine Crew recommended automatically from guest count — your rules, applied. Validate, then send call sheets. Celine & Jonah · Guest count 220 Rules: 1 server per 10-guest table · 1 bartender per 50 guests · 1 captain per 75 · setup crew by load. 22 Servers 1 per table 5 Bartenders 1 per 50 guests 3 Captains 1 per 75 guests 6 Setup crew by load Estimated labor Front-of-house — Servers, bar, captains, setup Back-of-house — Kitchen crew Total labor — Feeds the event P&L Send call sheets to crew Export schedule Kitchen Kitchen & Cost The food side of the BEO, with cost baselines built from prior invoices — so ordering is accurate, not guessed. Food Cost Target $16,000 Set by leadership Projected (baseline) $15,400 From prior invoices Status On budget $600 under cap Prep & order list — 220 guests Item Course Qty (from recipe × guests) Est. cost Korean fried chicken Station ~28 lbs $1,120 Oysters (raw bar) Cocktail hour 660 ct $1,485 Branzino (plated) Entrée 132 portions $2,640 Filet (plated) Entrée 88 portions $3,080 Meze spread Cocktail hour 220 covers $1,760 Produce & sides All Bulk $2,200 ● Cost baseline auto-built from the last 10 events using these recipes. Verify quantities, then push to the order list. Planning Planning Management Every event's planning status at a glance — what's complete, what's missing, what needs approval. Event Design Menu Timeline Vendors BEO Celine & Jonah Done Done Done 3 missing Generated Erica & Matt Done Open Open Open Pending FDNY Awards Night Done Done Open Done Draft Operations Vendors Event vendors (client-entered) and supply vendors (cost inputs) — coordinated in one place. Event vendors · Celine & Jonah Vendor Company Arrival Status Florist Petal & Vine 1:00 PM Confirmed Photographer Emma Cleary Photo 2:00 PM Confirmed DJ / Videographer — — Awaiting client Supply vendors · cost inputs Supplier Category Terms Lead time Hudson Produce Co. Produce Net 30 2 days Empire Seafood Raw bar / fish Net 30 1–2 days Borough Beverage Bar / wine Net 15 3 days CRM Clients Every client record, contract, and communication history — one source of truth. Client Event date Contract value Paid Status Celine & Jonah Marchetti Oct 17, 2026 — $45,000 Planning Erica & Matt Nov 8, 2026 $98,400 $24,600 Deposit FDNY (Patrick B.) Sep 26, 2026 $132,000 $66,000 Planning My Work My Shift Your assignment, the details you need for the night, and an assistant for anything about the event. Ask about your shift V Shift Assistant Knows tonight's event · here to help What's on the menu? How many guests? Any allergies? What time do I start? Run the timeline Ask Your assistant answers questions about this event — menu, guest count, timing, and allergies. It doesn't show financials or other events. Company Intelligence VESPER AI One intelligence trained on everything VESPER has centralized — client & events, operations, project & performance intelligence, plus the company mission, venues, and full history. Ask about the past, present, or future. V VESPER AI Trained on everything · past, present & future How's this year vs last? Average margin now? Next quarter forecast? Client satisfaction? Room for a 3rd venue? Ask The co-pilot answers from VESPER's connected data — events, venues, costs, and accounting. P&L figures are visible to leadership; other roles see operational answers. Performance Intelligence Team Performance How the operation is running — venues, teams, and event types. A leadership view of throughput, on-target delivery, and where to focus. Events Delivered · QTD 32 Across both venues On-Target Rate 84% Events hitting ≥35% margin Avg Margin 37% Target 35% Client Satisfaction 4.8 ★ from 47 event reviews Margin by month 34% Jan 35% Feb 36% Mar 38% Apr 37% May 39% Jun 36% Jul 37% Aug Gross margin per month · target line 35%. Rooftop cost pressure pulled Q1 down; recovered through spring. By venue Venue Events (YTD) Avg Guests On-Target Avg Margin Satisfaction The Vesper · Luxury 58 205 88% 37% 4.8 ★ Rooftop · Brooklyn 42 165 76% 33% 4.5 ★ By team Team Events Touched On-Time / Budget Avg Event Margin Satisfaction Current Load Planning & Design 46 96% on-time 38% 4.9 ★ High Operations 100 92% on-time 37% 4.7 ★ High Kitchen 100 90% on food budget — 4.8 ★ Medium Sales 61 booked 27% tour → book $92K avg deal — Medium By event type Type Events (YTD) Avg Guests Avg Margin Note Weddings 54 220 38% Highest margin — protect capacity Corporate 31 180 33% AV & labor heavy — review pricing Social / Private 15 140 35% Steady, fills midweek gaps Recent client reviews May & Mark · The Vesper · Wedding · May 24 ★★★★★ "From the first tour to the last dance, the team was flawless. Darina thought of everything and the food was unreal. Our guests are still talking about it." Priya & Sam · The Vesper · Wedding · Apr 12 ★★★★★ "The rooftop cocktail hour at sunset was the moment of the night. Seamless service, and the planning portal made everything easy on us." Delta Corp · Rooftop · Corporate · Apr 3 ★★★☆☆ "Event went well overall, but AV setup ran late and the room was warm during the keynote. Catering and staff were excellent." The Alvarez Family · The Vesper · Social · Mar 20 ★★★★★ "Hosted my mother's 70th here and it was perfect. Warm, elegant, and the kitchen handled every dietary request beautifully." Reviews come from each couple after their event, through the client portal, and attach to that event's record. Below-threshold reviews (★★★ or under) are flagged for follow-up. Performance Intelligence measures the operation — venues, teams, and event types — not individuals. Leadership-only. Administration Roles & Permissions Create teams, add people to them, and control what each role can see. Access maps directly to the modules in the sidebar. Teams + Create team Team name Access preset Full access Client & Events Operational Intelligence Kitchen & Cost Events & Clients View only Add team Cancel Role Permissions Role Command Events Clients Planning Staffing Kitchen Vendors P&L VESPER AI Roles Owner ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Head Planner ✓ ✓ ✓ ✓ – – ✓ – ✓ – Operations ✓ ✓ – – ✓ – ✓ – ✓ – Executive Chef ✓ ✓ – – – ✓ – – ✓ – Designer ✓ ✓ – ✓ – – – – ✓ – Sales Director ✓ ✓ ✓ – – – – – ✓ – Project P&L and Roles & Permissions are limited to leadership. Presets can be customized per team — this matrix reflects the current defaults, which drive what each person sees in the sidebar. Support Messages Internal team thread for the event. Client messages live in the client portal. Darina · Head Planner Celine & Jonah BEO is generated and design is locked. Nick, can you confirm staffing for 220? You On it — engine says 22 servers, 5 bartenders, 3 captains. Sending call sheets this week. Rocco · Executive Chef Menu's good. Food cost baseline came in at $15.4K, under the $16K cap. Joe · Owner Margin's at 38%. Approved — let's keep an eye on the FDNY event though, that one's tight. Send