VESPER — Operations Portal VESPER Operations Portal Select your role to enter — each team member sees their own workspace. Internal · The Vesper · 25 Kent Avenue, Brooklyn VESPER Operations Client & Events ◇ Command Center ▦ Events ♢ Clients ✦ Planning ✉ Messages Operational Intelligence ☷ Staffing ❦ Kitchen & Cost ❧ Vendors Financial Intelligence $ Financials & P&L VESPER AI ✶ Admin Co-Pilot Command Center Today · The Vesper 100+ events / yr Switch role — — — Leadership Command Center Every event, every venue, one view — with margin visible before you approve. Upcoming Events 14 Next 90 days Revenue · This Month $612K 9 events booked Avg Event Margin 37% Target 35% Venue Utilization 71% Vesper + Rooftop Needs your attention ▲ FDNY Awards Night — projected margin 31%, below your 35% target. Food & labor running high for 240 guests. Review P&L → ● Celine & Jonah — planning on track, margin 38%, final payment due Sep 17. No action needed. Planning Command Center Your events, what's missing, and what's coming up — without digging through email. Active Events 8 In planning Missing Info 3 Need follow-up Payments Due 2 This month New Messages 5 From clients Needs your attention ▲ Celine & Jonah — DJ, videographer & saxophonist still not added. Nudge the couple before the 2-month mark. ● Celine & Jonah — menu & design complete, BEO auto-generated. Open event → Operations Command Center This week's events, the crew they need, and vendor confirmations — all in one place. Events This Week 3 Across both venues Crew to Confirm 27 Call sheets pending Vendor Arrivals 11 Need coordination Setup Crews 3 Scheduled Needs your attention ● Celine & Jonah — staffing recommendation ready: 22 servers, 5 bartenders. Review & send call sheets → Kitchen Command Center Upcoming events to prep, BEOs to review, and your cost targets per event. Events to Prep 3 Next 10 days BEOs to Review 2 Menus to confirm Food Cost Target $16K Celine & Jonah On Budget Yes Within target Needs your attention ● Celine & Jonah — Signature menu confirmed, cost baseline ready from prior invoices. Open kitchen view → Design Command Center Events in design, floor plans to finalize, and the decor details per couple. In Design 6 Active Floor Plans 2 To finalize Palettes Set 5 Confirmed Walkthroughs 1 This week Needs your attention ● Celine & Jonah — moody & romantic palette locked (wine, greens, soft pink). Floor plan ready for 220. Open event → Calendar Events All events across both venues. Click an event to open its full record and BEO. Event Date Venue Guests Stage Margin Celine & Jonah Oct 17, 2026 The Vesper 220 Planning 38% FDNY Awards Night Sep 26, 2026 Rooftop 240 Planning 31% Latino Business Summit Sep 12, 2026 Rooftop 150 Confirmed 34% Erica & Matt Nov 8, 2026 The Vesper 200 Deposit — May & Mark May 30, 2026 The Vesper 180 Completed 41% Events · Detail Celine & Jonah Banquet Event Order Saturday, October 17, 2026 · The Vesper · 220 guests Planner: Darina · Designer: Marielle · Ops: Nick ↳ Received from Client Portal Export BEO PDF Timeline Guest entry 4:30 PM Ceremony · Chuppah 5:30 PM Cocktail hour · Rooftop 6:00 PM Reception & first dance 7:00 PM Main course 7:35 PM Late-night send-off 11:00 PM Menu & Bar Tier Signature · $200/guest Stations Meze · Raw bar · Plated Bar Full bar · $70/guest Enhancements Raw bar · Dressing room Allergies & Special Notes Table 8 Vegetarian (2) Table 9 Pescatarian (1) Marchetti table Shellfish allergy Access 1 high chair · 1 wheelchair Vendors Florist · Petal & Vine 1:00 PM Photographer · Emma Cleary 2:00 PM DJ To be added Videographer To be added Leadership Per-Event P&L Celine & Jonah — see the margin before you approve, and set the targets the team has to beat. Margin — Gross margin · target 35% 0% ▲ target 35% 60% ✓ Above target — approved to proceed Set the targets Food spend cap $16,000 Guest count (drives labor) 220 Set the ceiling and let the team beat it. "You can only spend $X on food and $Y on labor to make this event happen." P&L Statement Contracted revenue All-inclusive, ex-tax — Food cost — Beverage cost — Front-of-house labor — Back-of-house labor — Floral, decor & rentals $9,000 Equipment & AV $4,500 Overhead allocation $9,800 Gross margin — — Approve event to proceed Per-venue roll-up Venue Events (YTD) Avg Guests Avg Margin Trend The Vesper · Luxury 58 205 37% ↑ stable Rooftop · Brooklyn 42 165 33% ↓ cost pressure Operations Staffing Engine Crew recommended automatically from guest count — your rules, applied. Validate, then send call sheets. Celine & Jonah · Guest count 220 Rules: 1 server per 10-guest table · 1 bartender per 50 guests · 1 captain per 75 · setup crew by load. 22 Servers 1 per table 5 Bartenders 1 per 50 guests 3 Captains 1 per 75 guests 6 Setup crew by load Estimated labor Front-of-house — Servers, bar, captains, setup Back-of-house — Kitchen crew Total labor — Feeds the event P&L Send call sheets to crew Export schedule Kitchen Kitchen & Cost The food side of the BEO, with cost baselines built from prior invoices — so ordering is accurate, not guessed. Food Cost Target $16,000 Set by leadership Projected (baseline) $15,400 From prior invoices Status On budget $600 under cap Prep & order list — 220 guests Item Course Qty (from recipe × guests) Est. cost Korean fried chicken Station ~28 lbs $1,120 Oysters (raw bar) Cocktail hour 660 ct $1,485 Branzino (plated) Entrée 132 portions $2,640 Filet (plated) Entrée 88 portions $3,080 Meze spread Cocktail hour 220 covers $1,760 Produce & sides All Bulk $2,200 ● Cost baseline auto-built from the last 10 events using these recipes. Verify quantities, then push to the order list. Planning Planning Management Every event's planning status at a glance — what's complete, what's missing, what needs approval. Event Design Menu Timeline Vendors BEO Celine & Jonah Done Done Done 3 missing Generated Erica & Matt Done Open Open Open Pending FDNY Awards Night Done Done Open Done Draft Operations Vendors Event vendors (client-entered) and supply vendors (cost inputs) — coordinated in one place. Event vendors · Celine & Jonah Vendor Company Arrival Status Florist Petal & Vine 1:00 PM Confirmed Photographer Emma Cleary Photo 2:00 PM Confirmed DJ / Videographer — — Awaiting client Supply vendors · cost inputs Supplier Category Terms Lead time Hudson Produce Co. Produce Net 30 2 days Empire Seafood Raw bar / fish Net 30 1–2 days Borough Beverage Bar / wine Net 15 3 days CRM Clients Every client record, contract, and communication history — one source of truth. Client Event date Contract value Paid Status Celine & Jonah Marchetti Oct 17, 2026 — $45,000 Planning Erica & Matt Nov 8, 2026 $98,400 $24,600 Deposit FDNY (Patrick B.) Sep 26, 2026 $132,000 $66,000 Planning VESPER Intelligence Admin Co-Pilot Ask your business anything in plain language. The co-pilot knows your events, venues, and numbers — and answers from your own connected data. V VESPER Co-Pilot Knows your business · ask anything Average event margin? Events below target? Vesper vs rooftop? Upcoming events Room for a 3rd venue? Ask The co-pilot answers from VESPER's connected data — events, venues, costs, and accounting. Financial figures are visible to leadership; other roles see operational answers. Support Messages Internal team thread for the event. Client messages live in the client portal. Darina · Head Planner Celine & Jonah BEO is generated and design is locked. Nick, can you confirm staffing for 220? You On it — engine says 22 servers, 5 bartenders, 3 captains. Sending call sheets this week. Rocco · Executive Chef Menu's good. Food cost baseline came in at $15.4K, under the $16K cap. Joe · Owner Margin's at 38%. Approved — let's keep an eye on the FDNY event though, that one's tight. Send Demo · VESPER Operations Portal