Probuildero — Operations Command Center Probuild ero Operations Command Center Portfolio Dashboard Projects Directory Operations Submittals 6 RFIs 3 Billing & SOV Intelligence AI Quotations Ask Probuildero Alerts 5 BG B. Gerali Owner · Admin Dashboard Search projects, documents, people… Interactive Demo · Youtiva Active Projects 7 $4.86M total contract value under management Pending Approvals 9 6 submittals · 3 change orders awaiting client action Open RFIs 3 1 overdue 6 days — Astoria structural engineer Outstanding Invoices $96.3K 2 pay applications · oldest 12 days (Northline) Project Portfolio View all → Project Client Progress Billed / Contract Health Astoria Mixed-Use Building Halkis Development LLC $205,000 / $312,500 Watch Lenox Hill Townhouse — Ground-Up R. Feldman $512,300 / $1,240,000 On Track Park Slope Brownstone Restoration M. & D. Okafor $399,800 / $478,000 On Track Williamsburg Commercial Fit-Out Northline Retail Group $343,100 / $655,000 Delayed Bergen St Renovation — Phase II Vantage Property Corp $186,000 / $640,000 On Track Riverdale Medical Suite Build-Out Cresthaven Health $71,500 / $588,000 Watch Forest Hills Duplex Addition S. Antoniadis $858,200 / $942,000 Closeout Needs Attention All alerts → RFI-014 overdue 6 days — Astoria: steel connection detail, waiting on structural engineer. ASTORIA MIXED-USE · RFI Williamsburg schedule slipping — storefront glazing submittal unapproved 11 days; framing crew idle Thursday. WILLIAMSBURG FIT-OUT · SCHEDULE Pay App #7 ready — Astoria: $54,280 this period. Review and send to Halkis Development. ASTORIA MIXED-USE · BILLING CO-003 unsigned 8 days — Lenox Hill: rooftop drainage revision, $21,400 awaiting owner signature. LENOX HILL · CHANGE ORDER Today's Summary AI · 7:00 AM Seven projects active. Two need you today: Astoria's overdue steel RFI is now blocking the framing sub's Friday start, and Williamsburg's glazing approval is the critical path item this week. Pay App #7 for Astoria is generated and matches the SOV — $54,280 due. Forest Hills is 91% and ready for punch-list scheduling. Nothing changed overnight on Bergen St, Riverdale, or Park Slope. Watch PB-2024-031 Astoria Mixed-Use Building Halkis Development LLC · 31-08 Ditmars Blvd, Queens 65.6% complete $205,000 / $312,500 2 pending submittals · 1 overdue RFI · Pay App #7 ready On Track PB-2024-027 Lenox Hill Townhouse R. Feldman · E 74th St, Manhattan · Ground-Up 41% complete $512,300 / $1,240,000 CO-003 awaiting signature · next pour Tue Delayed PB-2024-029 Williamsburg Fit-Out Northline Retail Group · N 6th St, Brooklyn 52% complete $343,100 / $655,000 Glazing submittal unapproved 11 days — critical path Showing 3 of 7 active projects. In the full build, every project — active and historical, ten years deep — lives here with its own intelligence. Click the Astoria card to open a full project. ← All projects PB-2024-031 Watch Astoria Mixed-Use Building Halkis Development LLC · 31-08 Ditmars Blvd, Queens · Contract $312,500 (incl. CO-001) Ask the project AI Review Pay App #7 Overview Billing & SOV Submittals RFIs Change Orders Documents Schedule Complete 65.6% $205,000 of $312,500 billed to date Balance to Finish $107.5K Retainage held to date: $10,250 (5%) Open Items 5 2 submittals · 1 RFI (overdue) · 1 CO pending · 1 pay app Schedule Risk 4 days Framing start blocked by RFI-014 steel detail Project Intelligence — What Changed This Week AI Concrete reached 85% — the second-floor deck pour passed inspection Tuesday. Cold-formed framing advanced to 70% and billed $4,840 this period. RFI-014 (steel connection detail at grid line C) is now 6 days overdue and blocks the framing sub's Friday start; the structural engineer was re-notified this morning. HVAC mobilized and billed its first 20%. CO-001 (steel beam reinforcement, $14,800) is 50% complete and billing normally through the SOV. Pay App #7 is generated and reconciled — $54,280 this period, $51,566 due after retainage. Pay Application #7 Period: Jun 01 – Jun 30, 2026 Draft — Ready for Review Export PDF (G702/G703) Send to Client # Description of Work Scheduled Value Previous Applications This Period Total Completed & Stored % Balance to Finish Retainage (5%) 01 Mobilization 18,500 18,500 0 18,500 100% 0 925 02 Payment & Performance Bond 12,000 12,000 0 12,000 100% 0 600 03 Insurance 9,800 9,800 0 9,800 100% 0 490 04 Site Protection & Scaffolding 22,000 22,000 0 22,000 100% 0 1,100 05 Concrete & Foundations 86,400 60,480 12,960 73,440 85% 12,960 3,672 06 Cold-Formed Framing 24,200 12,100 4,840 16,940 70% 7,260 847 07 Rough Electrical 41,200 8,240 12,360 20,600 50% 20,600 1,030 08 Plumbing Rough-In 38,000 7,600 7,600 15,200 40% 22,800 760 09 HVAC 45,600 0 9,120 9,120 20% 36,480 456 10 CO-001 — Steel Beam Reinforcement Approved CO 14,800 0 7,400 7,400 50% 7,400 370 Totals 312,500 150,720 54,280 205,000 65.6% 107,500 10,250 Current Payment Due $51,566 $54,280 this period − $2,714 retainage withheld Carry-Forward Automatic Previous applications, totals, %, and balances roll from Pay App #6 — no re-entry QuickBooks Unchanged Payment recorded in QB as today. Automated sync arrives in Phase 2 Every number on this sheet is calculated, not typed. Approved change orders fold into the schedule of values automatically. When the client pays, the balance, retainage, and next application update themselves — the tracking he does by hand today, done by the system. Submittals — Astoria Mixed-Use + New Submittal # Item Spec Responsible Ball in Court Days Open Status SUB-021 Storefront Aluminum Framing System 08 41 13 Queens Glass & Metal Architect — D. Marchetti 9 Pending Review SUB-020 Roofing Membrane — TPO 60 mil 07 54 23 Apex Roofing Co. Owner — Halkis Dev. 4 Pending Review SUB-019 Cold-Formed Steel Framing Shop Drawings 05 40 00 Metro Framing Corp — — Approved as Noted SUB-018 Concrete Mix Design — 4000 PSI 03 30 00 Boro Concrete — — Approved SUB-017 HVAC RTU Equipment Cut Sheets 23 74 13 Airline Mechanical — — Approved Same flow as today — sub submits, architect or owner reviews, approves as noted, team proceeds. The difference: the two pending items chase themselves. Reviewers are reminded automatically and anything stalled past its threshold lands in Alerts. RFIs — Astoria Mixed-Use + New RFI # Subject Assigned To Due Status RFI-014 Steel connection detail at grid line C — beam-to-column moment connection unclear on S-201 Kalman Structural (Engineer) 6 days overdue Overdue RFI-013 Electrical panel location conflict with plumbing riser, cellar plan E-101 / P-100 D. Marchetti (Architect) Jul 17 Open RFI-012 Confirm 2nd-floor corridor fire-rating assembly — UL U419 vs U465 D. Marchetti (Architect) Jul 21 Open RFI-011 Footing depth at east property line — adjacent structure underpinning Kalman Structural — Answered RFI-014 is blocking the framing sub's Friday start — the system flagged the dependency from the schedule and escalated. The engineer was auto-reminded this morning; next escalation copies the architect of record. Change Orders — Astoria Mixed-Use + New Change Order # Description Value Client Action Billing Status CO-001 Steel beam reinforcement at transfer level — per RFI-011 resolution +14,800 Signed digitally · May 28 In SOV — line 10, 50% billed Approved CO-002 Upgrade lobby flooring to porcelain tile — owner request +9,650 Awaiting signature · sent 3 days ago Folds into SOV on approval Pending PCO-003 Additional waterproofing at cellar north wall — pricing ~6,200 Not yet issued — Pricing The client signs in their portal — no printing, no email chains. The moment CO-002 is approved, it appears on the next pay application automatically — exactly how CO-001 became SOV line 10. Drawings Current Set — Rev 4 Sheet Title Rev Issued A-101 Cellar & 1st Floor Plans 4 Jun 12 A-102 2nd & 3rd Floor Plans 4 Jun 12 S-201 Framing Plans & Steel Details RFI-014 3 May 02 E-101 Electrical — Cellar Power Plan 2 Apr 18 P-100 Plumbing Riser Diagram 2 Apr 18 Documents AI-Classified Document Type AI Extract Prime Contract — Halkis Dev. (executed) Contract Net-30 · 5% retainage · liquidated damages $850/day after Nov 15 GL & Umbrella Insurance Certificate Insurance Expires Aug 30 — renewal flagged DOB Permit — ALT-1 #Q00482-2024 Permit Active · inspection required at framing completion Geotech Report — east lot line Report Underpinning condition noted — linked to RFI-011 Documents are read, not just stored. The system extracted the retainage terms, the liquidated damages clause, and the insurance expiry — and the expiry is already in Alerts, six weeks out. Master Schedule — Key Milestones Baseline vs Forecast Milestone Baseline Forecast Variance Status Foundations complete May 09 May 07 −2 days Done 2nd floor deck pour Jun 24 Jun 23 −1 day Done Structural steel & framing start Jul 17 Jul 21 +4 days Blocked — RFI-014 Roof dry-in Sep 04 Sep 08 +4 days At Risk Substantial completion Nov 15 Nov 15 0 Recoverable The schedule is connected to project activity — the 4-day slip was detected from the unanswered RFI, not from someone reviewing the Gantt. Contract carries liquidated damages of $850/day after Nov 15; the system tracks the recovery margin. Companies + Add Company Company Type Trade / Role Active Projects Halkis Development LLC Client Owner / Developer 1 Vantage Property Corp Client Owner 1 Marchetti Architecture PLLC Professional Architect of Record 3 Kalman Structural Engineering Professional Structural Engineer 2 Metro Framing Corp Subcontractor Cold-Formed Framing 2 Boro Concrete Subcontractor Concrete & Foundations 3 Queens Glass & Metal Subcontractor Glazing / Storefront 2 Airline Mechanical Subcontractor HVAC 2 Users & Portal Access + Invite User User Company Portal Scope B. Gerali Probuildero Admin Everything — full control L. Moran (PM) Probuildero Admin Operations — no company financials G. Halkis Halkis Development Client Astoria only · approvals + invoices D. Marchetti Marchetti Architecture Client Assigned projects · submittal & RFI review, no financials P. Kowalski Metro Framing Sub Astoria + Lenox Hill · framing scope only R. Diaz Boro Concrete Sub Assigned projects · concrete scope only Invite once — the role template does the rest. P. Kowalski sees framing drawings and his submittals on two projects. He cannot see budgets, contracts, or anyone else's scope. The permission discipline from Procore, enforced automatically. All Pending Submittals — Portfolio 6 awaiting action Project # Item Ball in Court Days Open Status Williamsburg Fit-Out SUB-033 Storefront Glazing System Critical Path Northline (Owner) 11 Escalated Astoria Mixed-Use SUB-021 Storefront Aluminum Framing Architect 9 Pending Astoria Mixed-Use SUB-020 Roofing Membrane — TPO 60 mil Owner 4 Pending Lenox Hill Townhouse SUB-047 Window Package — Custom Steel Casement Architect 6 Pending Bergen St Phase II SUB-012 Elevator Cab Finishes Owner 3 Pending Riverdale Medical SUB-004 Medical Gas Piping Layout Engineer 2 Pending One view across all seven projects — no opening projects one at a time to find what's stuck. Reviewers are auto-reminded at day 3, escalated at day 7. Open RFIs — Portfolio 3 open · 1 overdue Project # Subject Assigned To Due Status Astoria Mixed-Use RFI-014 Steel connection detail at grid line C Kalman Structural 6 days overdue Overdue Astoria Mixed-Use RFI-013 Panel location conflict with plumbing riser Marchetti Architecture Jul 17 Open Lenox Hill Townhouse RFI-022 Rooftop drainage tie-in to existing leader Marchetti Architecture Jul 19 Open Unanswered questions surface themselves. RFI-014's schedule impact was computed automatically — 4 days against the framing start — and drove the escalation. Billed This Month $187.3K 4 pay applications across the portfolio Collected This Month $142.6K Avg 9 days invoice-to-payment Outstanding $96.3K 2 invoices · oldest 12 days (Northline) Retainage Held $118.2K Across all active contracts · releases tracked per contract terms Pay Applications — All Projects Generated from each project's SOV Project Pay App Period This Period Due After Retainage Status Astoria Mixed-Use #7 Jun 01–30 54,280 51,566 Draft — Review Forest Hills Duplex #11 Jun 01–30 61,400 58,330 Sent · 5 days Williamsburg Fit-Out #6 May 26–Jun 25 40,000 38,000 Outstanding · 12 days Park Slope Brownstone #9 Jun 01–30 31,600 30,020 Paid · Jul 08 Lenox Hill Townhouse #5 Jun 01–30 98,750 93,813 Paid · Jul 03 Weekly and monthly billing runs from here — generate, review, send, track — per project, from each project's live schedule of values. Payments recorded in QuickBooks exactly as today; automated sync arrives in Phase 2. New Estimate Project Type Brownstone gut renovation — 4 stories Location Carroll Gardens, Brooklyn Documents Provided Architect's schematic set (12 sheets) Scope narrative from owner Existing conditions photos Target GSF 4,180 SF Draft Estimate from Company History The engine reads the drawings and scope, then prices against Probuildero's own completed projects — not market averages. Draft Estimate — Generated in 4 min 12 sec For Review Division Basis From Company History Estimate Demolition & Shoring Park Slope Brownstone (2025) · $41/SF adjusted +6% 178,500 Structure & Framing 3 comparable projects · Metro Framing avg unit pricing 224,000 MEP Rough & Finish Bergen St Ph. I actuals · Airline Mechanical 2026 rates 296,400 Envelope & Windows Landmark casement pricing — Lenox Hill window package 168,200 Interior Finishes Owner scope narrative maps to mid-high finish tier 301,700 GCs, Insurance & Fee Company standard structure applied 187,300 Estimate Total ±8% confidence band from historical variance 1,356,100 Two days of work, drafted in four minutes — from Probuildero's own pricing, not a template. Flagged for review: masonry restoration allowance is thin vs. the photos (rear façade spalling), and the schematic set has no structural sheets — estimate assumes no transfer condition. Ask Probuildero — I can answer from every project, document, invoice, and decision in the company: seven active projects and the historical archive. Try a question, or tap one on the right. Ask Suggested Questions What projects are delayed and why? How much is left to bill on Astoria? Which invoices are outstanding right now? What does the Halkis contract say about liquidated damages? What did we pay Metro Framing per SF on past projects? All Alerts 5 active · thresholds configurable RFI-014 overdue 6 days — blocking framing start (+4 days schedule impact). Kalman Structural re-notified 7:00 AM. Next escalation copies architect of record. ASTORIA MIXED-USE · RFI · ESCALATED Williamsburg glazing submittal unapproved 11 days — critical path. Northline reviewer reminded twice; framing crew has no work front Thursday. WILLIAMSBURG FIT-OUT · SUBMITTAL · ESCALATED Invoice outstanding 12 days — Northline Retail, $38,000 (Pay App #6). Reminder scheduled for tomorrow if unpaid. WILLIAMSBURG FIT-OUT · BILLING CO-002 awaiting owner signature 3 days — Astoria lobby flooring upgrade, $9,650. ASTORIA MIXED-USE · CHANGE ORDER GL insurance certificate expires Aug 30 — Astoria. Renewal request drafted for broker. ASTORIA MIXED-USE · COMPLIANCE · AUTO-DETECTED FROM DOCUMENT Problems found while they're small. Every alert here was detected by the system — from schedules, documents, approval timers, and billing status — not by someone checking.